Dashboards, AI insight and tools built around how you decide
Most businesses get a P&L three weeks after month end and still cannot say which customers or jobs made money. We give owners live visibility instead. Dashboards run on the metrics you manage against, AI-assisted analysis explains what changed, and we build tools for the decisions you face weekly.
Margin fell from 21% to 9% after three jobs ran over on labor. The contract was priced in 2023 and never re-rated for the current wage base. Re-price at renewal or walk.
Customer A's margin rose 3 points on better crew scheduling, the same work with 140 fewer field hours. Worth replicating on the industrial accounts.
Sub spend rose 9% while change orders were billed at the old rate on two projects. Change-order pricing is the leak, not sub rates.
DSO improved 6 days, pulling roughly $12.6k of cash forward. Two accounts over 90 days still represent $41k of exposure.
Illustrative figures. Your dashboard is built on your own accounts, customers and jobs.
How we work with you
Start with your decisions
We ask what you are actually trying to decide: which jobs to bid, which customers to keep, whether you can afford the hire, then work backward to the numbers that answer it.
Build the dashboard
Your metrics on your own books, reporting down to the customer, job, property or provider level. Live, not a static monthly PDF, and available whenever you want to look.
Add AI-assisted analysis
We use AI to read the variances and flag what moved and why: unusual spend, margin slipping on a job, a customer trending toward a cash problem. Exceptions come to you instead of sitting buried in a report.
Build custom tools
Job bid calculators, pricing and margin models, cash planners, commission or draw schedules. Whatever you run today in a fragile spreadsheet, built properly around your business.
Review it with a CFO
A standing monthly session where a partner walks the numbers with you: what changed, what it means, and what to do about it.
Metrics we track for clients
This is a starting menu rather than a fixed package. We build the dashboard around the decisions you are trying to make, and most clients end up running 8 to 15 of these.
Profitability
- ·Gross margin by customer
- ·Gross margin by job or project
- ·Margin by location and service line
- ·Contribution margin per unit
- ·EBITDA and EBITDA margin
- ·Budget vs. actual variance
- ·Breakeven revenue
- ·Revenue per employee
Job & project costing
- ·Estimated vs. actual cost
- ·Work in progress (WIP) schedule
- ·Over/under billing
- ·Change order impact
- ·Labor efficiency ratio
- ·Cost to complete
Cash & working capital
- ·13-week cash forecast
- ·Cash conversion cycle
- ·Runway in months
- ·DSO, DPO and DIO
- ·Free cash flow
- ·Early-pay discount capture
Receivables & payables
- ·AR aging by bucket
- ·Collection effectiveness index
- ·Bad debt as % of revenue
- ·AP aging and on-time payment rate
- ·Vendor spend concentration
Customer & revenue
- ·Customer concentration %
- ·Revenue retention and churn
- ·Lifetime value and CAC
- ·Repeat purchase rate
- ·Recurring vs. one-time revenue
Real estate
- ·NOI by property
- ·Occupancy and rent roll collections
- ·DSCR and covenant headroom
- ·Operating expense ratio
- ·Construction draw status
- ·Distribution waterfall position
Healthcare
- ·Revenue and margin per provider
- ·Payor mix and net collection rate
- ·Collections per visit
- ·Denial and write-off rate
- ·Patient volume by site
- ·Provider productivity
Funds & investment
- ·Management fee accruals
- ·Capital called vs. deployed
- ·Expense ratio
- ·Partner allocation summary
- ·IRR and MOIC support schedules
Lending & specialty finance
- ·Portfolio yield and net interest margin
- ·Weighted average factor rate
- ·Default and charge-off rate
- ·Advance rate and dilution
- ·Days past due buckets
- ·Borrowing base availability
- ·Syndication participation split
- ·Static pool performance
- ·Cost of funds
Close & controls
- ·Days to close
- ·Reconciliation completion status
- ·Unposted transaction count
- ·Covenant compliance tracker
- ·Approval exception log
Tools we build for your business
Every business runs on a handful of calculations that matter more than the rest. Usually they live in a spreadsheet one person maintains. We rebuild them properly, on top of your live numbers. Some examples:
Job bid calculator
Price a job off your real labor, burden and material costs instead of a gut-feel markup.
Pricing & margin model
Test a price change or a new service line against actual cost structure before you commit.
Cash planner
See the effect of a hire, a piece of equipment or a slow-paying customer on cash, week by week.
Commission & draw schedules
Calculate partner draws, commissions or provider comp off live numbers, without the monthly spreadsheet rebuild.
Customer profitability tracker
Rank every customer by true margin, including the servicing cost most reports leave out.
Owner's weekly snapshot
The five numbers you actually check, delivered on a schedule you choose.
What owners actually get
Profitability by customer and job
Stop guessing which accounts and jobs carry the business. We allocate revenue, labor and direct cost down to the customer, job, property or provider.
Decisions in days
Pricing, hiring and bidding questions get answered while they still matter, rather than confirmed by a P&L a month later.
Tools built for how you work
Custom calculators and models replace the spreadsheet that only one person understands. They run on the same books we maintain.
One source of truth
The dashboard, the financial statements and the lender package all reconcile, because they come off the same books.
We work in the platforms you already use
No migration and nothing new to adopt. We log into what you already run. If a platform exports data, we can report on it.
Accounting & ERP
Real estate & property management
Payroll providers
Time, PTO & scheduling
Benefits & HR administration
AP, spend & expense
Billing, payments & POS
Funds & investment operations
Healthcare & human services
Inventory, field service & operations
Sales tax & compliance
Reporting, BI & dashboards
Banking & integrations
Already on QuickBooks?
We are a certified QuickBooks Online ProAdvisor firm and build on the file you already have. No migration and no new platform to learn. Your dashboards and tools sit on top of it.
View our ProAdvisor profile →Running something not listed?
We onboard new systems regularly and have yet to meet a platform we could not pull clean data out of. Tell us what you are running.
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